Stop managing your HOA through email chains and spreadsheets. HOADesk gives your board a dedicated platform to handle maintenance requests, resident communication, and documents — without the complexity or the enterprise price tag.
The Problem
Most small HOA boards are running their community out of a shared inbox, a group chat, and a spreadsheet nobody updates. It works — until it doesn't.
A resident reports a broken gate. It lands in someone's personal email. Nothing gets assigned. Three weeks later, residents are frustrated and the board has no record of what happened.
Bylaws are in someone's Google Drive. Meeting minutes are in email. New board members can't find anything, and residents keep asking for copies nobody can locate.
Some residents get updates. Others don't. WhatsApp groups mix personal and HOA conversations. Important announcements get buried. Trust erodes.
Tools like Buildium and AppFolio are built for large property management companies — not a 40-unit condo association run by volunteers. Their pricing and complexity reflect that.
What You Get
Residents submit requests online. Your board assigns, tracks, and closes them — with a full audit trail. No more lost emails.
Maintain a clean directory of units, owners, and tenants. Know who lives where and manage access accordingly.
Post community-wide announcements in seconds. Residents receive email notifications automatically. Everyone stays informed.
Upload and organize your HOA documents — bylaws, meeting minutes, budgets — in one secure place. Control who can see what.
Board members get admin controls. Residents get resident-level access. No mixing of permissions. No awkward workarounds.
Collect board votes or community input on decisions directly through the platform. Simple, trackable, and documented.
Product Preview
A clean, focused dashboard your entire board can use from day one — no training required.
Dashboard Overview
See all open maintenance requests, recent announcements, and community activity at a glance.
Maintenance Tracking
Track every request from submission to completion. Assign, update, and close with a full audit trail.
Document Storage
Upload bylaws, meeting minutes, and budgets. Control exactly who can see each document.
Resident Management
Maintain a clean directory of units, owners, and tenants. Manage roles and access levels.
Announcements
Post community updates in seconds. Residents get notified by email automatically.
Polls & Voting
Run board votes or collect community input. Every vote is logged and documented.
Built For
HOADesk is designed specifically for communities that don't have a professional property manager — and don't need one.
This is the right fit if you are:
Why HOADesk
| HOADesk | Spreadsheets & Email | Buildium / AppFolio | |
|---|---|---|---|
| Purpose-built for HOAs | ✓ | ✗ | ✓ |
| Affordable for small communities | ✓ | ✓ | ✗ |
| Maintenance tracking | ✓ | Difficult | ✓ |
| Document management | ✓ | Messy | ✓ |
| Resident portal | ✓ | ✗ | ✓ |
| Set up in minutes | ✓ | ✓ | ✗ |
| No long-term contract | ✓ | — | ✗ |
| Starting price | $29/mo | Free | $200+/mo |
Large property management platforms are built for companies managing hundreds of properties. HOADesk is purpose-built for the other end of the market: the volunteer board that needs a professional system at a price that makes sense.
Pricing
No setup fees. No per-unit charges. No surprises. Cancel anytime.
For communities up to 50 units
For communities up to 150 units
Both plans include a 7-day free trial. No credit card required to start.
Reviews
Here's what board members say after switching to HOADesk.
“Before HOADesk, maintenance requests were going into a shared Gmail inbox and half of them were falling through the cracks. Now everything is tracked, assigned, and closed properly. Our residents actually trust us again.”
Sandra M.
HOA President
Oakwood Townhomes — 38 units
“We were paying a property manager $800/month just to send emails and collect requests. We dropped them and set up HOADesk in an afternoon. It does more, costs less, and our board actually knows what's happening.”
David R.
Board Treasurer
Maplewood Condo Association — 62 units
“Setting up was incredibly simple. Within an hour we had all our units added, documents uploaded, and invites sent to residents. The role permissions are exactly what we needed — residents see what they should, and nothing more.”
Maria T.
Board Secretary
Sunridge Villas — 45 units
“The document storage alone is worth it. Our bylaws, meeting minutes, and budgets are all in one place now. New board members can find everything they need without asking anyone.”
James K.
HOA Vice President
Riverview Commons — 29 units
“I was skeptical at first — we're a small community and didn't think we needed software. But HOADesk is simple enough that even our less tech-savvy board members picked it up immediately.”
Patricia L.
Board Member
Cedar Ridge HOA — 52 units
“The announcements feature changed how we communicate. Instead of hoping people check the group chat, we post on HOADesk and everyone gets an email. Resident complaints about 'not being informed' dropped to zero.”
Robert A.
Community Manager
Lakeview Estates — 88 units
FAQ
No. You can start your 7-day free trial without entering any payment information. You'll only be asked to subscribe if you choose to continue after the trial ends.
After 7 days, your account will be limited until you subscribe. Your data is never deleted. You can subscribe at any time to restore full access.
Yes. You can invite residents to the platform where they can submit maintenance requests, view announcements, and access shared documents. They cannot access administrative functions.
Absolutely. Each HOA on HOADesk operates in a fully isolated environment. No other community can see your data, your residents, or your documents.
Yes. There are no long-term contracts. You can cancel your subscription at any time from your settings page. Your access continues through the end of the billing period.
Yes. HOADesk is available to HOA and condo associations in the United States, Canada, and the United Kingdom.
Most boards are fully set up within 30 minutes. Creating your HOA, adding units, and inviting your first residents takes only a few steps.
Security & Reliability
We understand that you're trusting us with your community's data — resident information, maintenance history, and sensitive documents. We take that seriously.
Every HOA operates in its own secure environment. Your community's data is completely separated from all other communities on the platform.
All passwords are hashed and never stored in plain text. Session tokens are encrypted and expire automatically.
HOADesk runs on enterprise-grade infrastructure. Your data is backed up and available when you need it.
You decide who can see each document — all residents, board members only, or specific units. Access is enforced at every level.
We do not sell, share, or monetize your community's data. Ever.
Permissions are enforced on every request, not just in the UI. Board members and residents can only access what they're allowed to see.
Give your board the tools to operate professionally — without the learning curve or enterprise pricing.
Start Your Free 7-Day TrialNo credit card required. Set up in under 30 minutes. Cancel anytime.
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